Submitting financial statements through the website of the Department of Business Development (DBD) has become a task every juristic person must complete correctly and on time, to avoid fines and the legal problems that follow.
A business that does not file its financial statements within the prescribed time may have its registration revoked or face heavy fines. Understanding the steps for filing financial statements online through the DBD e-Filing system is therefore important.
Understanding the Basics of DBD e-Filing
This section explains clearly what the DBD e-Filing system is, who has to use it, and which documents need to be prepared before starting the online filing of financial statements through the Department of Business Development website.
What Is DBD e-Filing?
The Department of Business Development's e-Filing system is an electronic channel that lets juristic persons file their annual financial statements conveniently and quickly, with confirmation of receipt immediately after submission.
Who Must File Through DBD?
Limited companies
Limited partnerships
Registered ordinary partnerships
Foreign juristic persons with a registered branch in Thailand
Documents to Prepare Before Filing
Financial statements audited by the auditor (PDF/A)
Form Sor.Bor.Chor.3 (financial data form)
Auditor's certificate
Director's certificate
Copy of the filer's ID card (for the DBD e-Filing system)
Steps to File Financial Statements Online with DBD
Filing financial statements through the DBD e-Filing system involves key steps that should be fully understood so that the process is carried out correctly, as follows:
1. Register to Use the DBD e-Filing System
Go to the website efiling.dbd.go.th
Enter the juristic person's details and the authorised signatories
Attach the registration documents, such as the company affidavit (DBD company certificate)
Wait for the confirmation email within 1-3 days
2. Get the Documents Ready
Financial statements as a PDF/A file
Form Sor.Bor.Chor.3 (completed in Excel or in the online system)
The auditor's report certifying the audit of the financial statements
3. File Through the e-Filing System
Log in with the approved account
Choose the Submit Financial Statements menu > attach all the documents
Check the details again before confirming submission
4. Check the Filing Result
Download the financial statement filing receipt and keep it as evidence
Check the status in the system to see whether the filing has been accepted
What to Watch Out for When Filing Financial Statements with DBD
Filing financial statements through the Department of Business Development's (DBD) online system may look easy, but there are common mistakes that can cause the filing to fail or be rejected by the system.
Incomplete Documents
If the attached documents are incomplete or in the wrong format, e.g. the PDF/A financial statements file is missing, the director's certificate is not attached, or an out-of-date Sor.Bor.Chor.3 form is used, the system will not approve the filing and will report the error immediately; the filing will not be approved.
Incorrect Certification Signatures
The signatures of the directors and the auditor must be genuine signatures, or legally certified digital signatures.
Late Filing
If filed more than 150 days after the end of the accounting period, there is a statutory fine starting at 2,000 baht and up.
DBD Financial Statements and Tax and Accounting Law
Filing financial statements through the DBD e-Filing system is not only an accounting duty of the juristic person; it also has a direct bearing on tax audits and compliance with business law. Any discrepancy or non-compliance can lead to legal risk.
Using the services of an accounting firm such as YMTD Accounting Partner greatly reduces the hassle and the risk of filing errors.
Let professionals look after your accounts, for confidence at every step of filing your financial statements with DBD correctly, on time and in accordance with the law.
