A company affidavit is the key document used to confirm a company's identity and legal status. It is also called a juristic person certificate (DBD company certificate) and is used for both limited companies and partnerships; in English documents it is usually called a Company Affidavit or Company Certificate. In today's business world, having a legally valid certificate is a basic requirement for every company.

The company affidavit is one of the main documents used to confirm a company's status and credibility, whether in dealings with the public sector, the private sector or banks.

What Is a Company Affidavit and Why Does It Matter?

A company affidavit is a document issued by the Department of Business Development (DBD), Ministry of Commerce, confirming that the company has been duly registered and incorporated under the law and can officially carry on business.

This document is important for presenting the company's identity to outside parties, and contains key information such as the company name, registration number, address, objectives, registered capital, list of directors and directors' signing authority. This information allows transactions of all kinds to proceed smoothly.

Why Does Every Business Need a Company Affidavit?

Before any business can officially begin operating, it needs a document that confirms the company's existence and its key details. The company affidavit is therefore like the business's ID card, used to present its identity to the outside world. It gives the parties involved confidence in the company's legitimacy and credibility, which is an essential foundation for transactions and business expansion in the future.

1. Reflects Credibility

The affidavit is evidence that gives trading partners or banks confidence that the company genuinely exists and operates lawfully. It also helps confirm the company's official standing, especially in business negotiations or when applying for credit from financial institutions.

2. Strengthens a Professional Image

A company's image directly affects the confidence of customers and business partners. A company affidavit makes the company look credible and professional, creating a good impression from the very first contact, and shows that the company is ready and operates lawfully. Credibility is an asset; the affidavit makes the company look professional and trustworthy.

3. Reduces Legal Risk

Without this document, transactions may carry legal risks, such as using the company name without the right to do so, or signing contracts without authorisation. It may also affect credibility when the company faces scrutiny from government agencies or financial institutions.

Having a valid, up-to-date affidavit effectively prevents mistakes that could lead to legal problems in the future.

What Can a Company Affidavit Be Used For?

The company affidavit plays a major role in doing business at every level, from setting up the business, financial transactions and business negotiations to dealings with government agencies and the private sector.

Especially when presenting the company's identity to outside parties such as customers, government agencies or financial institutions, the company affidavit is also important for demonstrating the organisation's credibility, reassuring trading partners, and serving as evidence of legal status at every stage of operations.

  • Applying for a bank loan Banks need the company affidavit to check the company's legal details before approving credit or opening a business account

  • Applying for government programmes or bidding for work Bidding for government work or registering in the government procurement system (e.g. e-GP) requires this document

  • Entering into business contracts with private companies Contract negotiations, whether for renting premises, selling goods or joint investment, usually require the affidavit to confirm identity

  • Tax and accounting matters When applying for a tax ID number, registering for VAT or submitting documents to the Revenue Department, the company affidavit is required

  • Registering or changing company details When you need to change the address, directors, registered capital or objectives, the latest affidavit must be used when filing the application

The Benefits of a Company Affidavit in the Digital Age

In an age when technology plays a role in every sector, the company affidavit is not only used in paper form but also plays many roles in the digital world.

Businesses that want to operate efficiently need the affidavit to verify their identity through various online systems, which makes processes faster and more credible.

  • Helps when signing up for digital services such as e-Tax Invoice and online procurement systems

  • Increases access to funding sources and accelerator programmes

  • Used to register on e-commerce platforms that require company identity verification

Preparing Your Company Affidavit

In running a business, the company affidavit is a document that should not be overlooked. Business owners should have it ready in advance for use in applications for various approvals or for urgent business identity verification, especially when dealing through online systems or with government agencies.

A business that has its company affidavit can operate continuously, without getting stuck on the documents required for transactions, whether opening a bank account, applying for licences, signing cooperation agreements, bidding for work, or applying for support programmes from the public and private sectors, especially in the digital age when many agencies work mainly through online systems.